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Day of Wedding Coordination Services

Our Day-of wedding package is for the couple who already have the majority of the wedding design and plan in place, but need help putting it all together in an organized fashion as well as need a helping hand for the day of your wedding. If you want your day to flow smoothly and like things to be organized, we can help! I offer coordination services in preparation for and on the day of your wedding, so that you and your families can relax and enjoy your special day.


This package includes:

•A wedding coordinator and assistant(s) to assist with planning and executing the rehearsal, and wedding day.

•A two hour planning appointment one month before the wedding date to finalize the details 

•One walk through of venue/property (This would take place at your final venue meeting)

•Provide a detailed timeline for all contracted vendors and the wedding party

•Unlimited advice via phone, text or email

•Attend rehearsal

•Coordination of ceremony, and reception (see details below)

•One hour for the rehearsal and 8 hours on the wedding day

•Assist in addressing any last minute details

•Provide an emergency kit to help with most common mishaps

•Distribute payment, tips to on-site vendors

•Oversee vendors, decorators, and event staff during breakdown

•Assist family with personal ceremonial items and leftover food


What We Do For You - The Ceremony

•Set up programs and other ceremony items i.e. guest book, unity candles, etc.

•Ensure that ushers/groomsmen arrive on time and are ready to pass out programs

•Ensure that personal flowers i.e. flower girl bouquet and groomsmen boutonnières have arrived at ceremony location

•Alert ushers/groomsmen as to when to begin escorting guests to their seats and instruction on ushering

•Ensure that ceremony musicians have arrived and direct them as to where to set up

•Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music.

• Determine what hand signals will used to cue musicians

•Act as a liaison with the ceremony officiator and decide what cue will be used to signal the start of the ceremony

•Communicate with couple so that they know how much time remains before the start of the ceremony

•Handle any emergencies that may arise

•Line up the bridal party for their entrances down the aisle

•Cue ceremony musicians when bridal party is ready to begin processional

•Work with photographer to gather family and friends for after ceremony photos


What We Do for You: Prior to Reception/Reception

•Greet vendors and instruct them as to where to set up i.e. wedding band, florist, and caterer

• Make sure reception flowers/décor is set up according to flower order

•Ensure that room and lighting are set up properly and troubleshoot as needed

•Meet with catering staff to confirm food timeline

•Set up guest book and pen, champagne flutes, cake cutting utensils

•Set up table numbers/names and menu cards

•Set up amenities baskets, hand towels, candles etc. in bathrooms

•Ensure proper flow of cocktail hour food

•Look over dining tables and make sure they are set up properly

•Along with catering staff, encourage guests to join couple for dinner at the end of cocktail hour

•Help guests locate their escort cards and dining tables

•Cue couple for their introduction and first dance

•Cue band when the majority of guests have found their tables and couple are ready to be introduced

•Cue band, photographer, and videographer when important events take place i.e. first dance, cake cutting, toasts

•Alert catering staff to pour champagne just before the toasts

•Be aware of timing of catering service and make sure people are served promptly

•Remain easily accessible through the entire event in case there are any details you would like attended to

•Set up favor table towards the end of the evening

•Pack up gifts/cards, miscellaneous ceremony and reception items and have them ready to be taken at the end of the night

•Coordinate reception departure transportation

 Pricing is determined by size of wedding and other factors. Average price is $850.

If I am also officiating, price begins at $725

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